Traineeships at The Place offer those interested in starting a career in the arts outside of performance the skills they need to thrive in various different roles.

For further information about our Traineeship Programme, please see our full description and FAQs on our Traineeships page HERE.

The Place is excited to be looking for an HR assistant trainee to play a key role in supporting the organisation by providing excellent customer service, efficient systems, and first-class organisational skills.

This role is an opportunity to develop a career within HR through on-the-job learning and project work. Over the course of 12 months, you will gain experience in a key area within arts administration and will work with stakeholders across the organisation from both Arts Council and Higher Education funded departments.

TRAINING ALLOWANCE

The training allowance for this role is equivalent to London Living Wage.

No training allowance changes are made until after successful completion of a probationary period.

CONTRACT TERMS

This is a 12-month fixed-term, full-time trainee contract equivalent to 40 hours per week. Your exact working hours will be agreed with your line manager. Some hybrid working for this role is available, though it is expected that the trainee will work from the office at least 3 days per week most weeks.

Whilst in the six-month probationary period the notice period will be two weeks. Once this period is successfully completed the post holder will be confirmed in the post and the notice period will be four weeks.

RECRUITMENT ADMINISTRATION:

Work with the applicant tracking system to administer and coordinate recruitment activities including:

• Create opportunity pages on the Team Tailor system

• Upload content including vacancy details and job descriptions

• Post to relevant job boards

• Administrate shortlisting process

• Contact applicants, set up and organise interviews

• Support interview panels

• Book meetings rooms or set up online interviews

• Update careers pages with content and images

• Schedule work experience placements and respond to enquiries. Work with the team to build a timetable of activities.

• Undertake research for benchmarking e.g. compiling data of similar roles advertised, looking at different advertising methods

EMPLOYEE ADMINISTRATION:

• Assist with staff onboarding processes including DBS disclosures; issuing starter forms; right to work checks including updating UKVI records; checking references

• Schedule induction sessions for new staff

• Assist with staff exit processes including issuing leaver forms and arranging exit interviews

• Assist HR team with the preparation of letters and contracts

• Issue and file documents via online signing platform

• Assist with digitisation of employee record system

MAINTENANCE OF RECORDS/DATA:

• Maintain HR system / records & staff files

• Archive any leaver files as appropriate

• Update holiday records on annual leave reporting system

• Update training records e.g. First Aid, Fire Marshalls, etc

• Assist with collation of monitoring data for internal use and external reporting for ACE, HESA, etc

• Update next of kin/emergency contact details lists

MEETING/EVENTS:

• Assist with arrangements for all staff meetings

• Arrange training days as required including room booking, contacting trainers, room set up and confirming attendance

• Assist in the organisation of staff activities e.g., yoga/Pilates, classes, workshops

GENERAL:

• Manage the HR inbox

• Act as the first point of contact for day-to-day Human Resources queries

• Provide secretarial support to the HR team, i.e. managing diaries, organising meetings, taking minutes

• An interest in building a career within HR or administration

• Organised and methodical working methods

• Passion for the arts and Higher Education

• Able to pay close attention to detail and work accurately

• Excellent communication skills - written and verbal

• Understands the need for discretion and confidentiality

• Willing to take initiative and problem-solve where necessary

• Ability to work as part of a team but also happy to work unsupervised

• Confident user of computers and applications including Microsoft Office

The application closing date is Friday 03 April 2026.

We anticipate that interviews will be conducted mid April, either in person at The Place or remotely via Microsoft Teams (or similar platform as necessary). Interview dates may be subject to change.